invented to keep it simple (i.e. our data suggests a 930am break would do the most good – but easier just to
have this happen regularly; once an hour to impactful on learning).
Trying to be very direct and nuanced in this – i.e. ‘three ventilation tips for classrooms that will help reduce COVID-
19 transmission this winter season’. Hence aiming for an easy catch-phrase that can be graphically represented like
sneak, heat and reboot; or keep it fresh, keep it warm and REBOOT.
But the key questions – do VTAG members agree these are the three themes we should be emphasising with the
occupants in direct control of the classroom through the school day? Are we overlooking other parts of our
ventilation guidance that are MORE beneficial to highlight than these?
Note I’ve left CO2 and air cleaners out as these are not a tool in all spaces. We might following this have a response-
style poster – i.e. one you stick on the door of a room we believe has higher risk due to activities or property factors
1982
that point to other more specific mitigations (i.e. This room has an air cleaner in it for a reason – turn it on FULL all
day!).
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All ideas and feedback welcomed!
Thanks again,
Scott MacKenzie
Programme Director – Ventilation (COVID-19)
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erase all copies of the email and attachments. The Ministry of Education accepts no responsibility for changes made to this message or attachments after transmission
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Dr Ian Longley
Principal Scientist - Air Quality
Official
Programme Leader - Atmospheric Environment, Health and Society
9(2)(a)
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From: Scott MacKenzie <[email address]>
Sent: Monday, 18 July 2022 7:31 am
To: Robyn Phipps <[email address]>; Perry Davy <[email address]>; Jeremy.Tuohy
<[email address]>; Ian Longley <[email address]>; Tracey Jury
<[email address]>; Renelle Gronert <Renel [email address]>; Mark Jermy
<[email address]>; Mikael Boulic <[email address]>; Manfred Plagmann
<[email address]>
Cc: Jason Chen <[email address]>; Euan Russell <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
1982
<[email address]>; Tracey Jury <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Act
Thanks all, we’re going to push ahead today considering the feedback.
Robyn, think of the fox as a relieving teacher. Hoping this generation know that’s it’s important to do what the fox
say. Perry – I reached the same conclusion last week – visible display of current vs rolling 60-min CO2 average
would be a valuable tool, but not one available right now.
I’ll come back to the group as I expect the activities for Term 3 (next week!) to solidify and form very quickly over
the next 48 hours.
Information
Scott MacKenzie
Programme Director – Ventilation (COVID-19)
From: Robyn Phipps <[email address]>
Sent: Monday, 18 July 2022 6:54 am
To: Perry Davy <[email address]>; Scott MacKenzie <[email address]>; Jeremy.Tuohy
Official
<[email address]>; Ian Longley <[email address]>; Tracey Jury
<[email address]>; Renelle Gronert <Renel [email address]>; Mark Jermy
<[email address]>; Mikael Boulic <[email address]>; Manfred Plagmann
the
<[email address]>
Cc: Jason Chen <[email address]>; Euan Russell <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>; Tracey Jury <[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
under
Can we replace the fox with a nz bird kea perhaps so it looks NZ ised - more relatable.
Agree with other comments.
Get Outlook for iOS
From: Perry Davy <[email address]>
Released
Sent: Sunday, July 17, 2022 10:14:02 PM
To: Scott MacKenzie <[email address]>; Jeremy Tuohy <[email address]>; Robyn
Phipps <[email address]>; Ian Longley <[email address]>; Tracey Jury
<[email address]>; Renelle Gronert <Renel [email address]>; Mark Jermy
<[email address]>; Mikael Boulic <[email address]>; Manfred Plagmann
<[email address]>
Cc: Jason Chen <[email address]>; Euan Russell <[email address]>; Guy Coulson
2
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>; Tracey Jury <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hi Scott
The key points and suggested refinements all make sense.
I ran the poster versions past a couple of age appropriate classroom occupants and the overwhelming vote was for
version 2.
The key messaging around averaging periods is always going to be difficult to convey. It’s a pity two numbers can’t
be displayed - instantaneous and moving average, say with instantaneous flashing and moving average constant
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(sustained)….
Kind regards
Act
Perry
Dr Perry Davy
Senior Scientist I Atmospheric Chemistry 9(2)(a)
From: Scott MacKenzie <[email address]>
Sent: Saturday, 16 July 2022 16:40
To: Jeremy.Tuohy <[email address]>; Robyn Phipps <[email address]>; Ian Longley
<[email address]>; Tracey Jury <[email address]>; Renelle Gronert
Information
<Renel [email address]>; Mark Jermy <[email address]>; Mikael Boulic
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy <[email address]>
Cc: Jason Chen <[email address]>; Euan Russell <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>; Tracey Jury <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Official
Note: External sender:
the
Agree we need to loosen the association between heat/sneak/reboot and 800/1250/2000 – it’s not 1:1.
Agree ‘briefly’ needs a number, suggest ‘a few minutes’ to avoid the ‘seconds’ briefly. 10 mins too long on
coldest day, risk too much heat loss, risk of stringent adoption (“you kid is cold because the Ministry said we
under
MUST open everything for 10 minutes ….”). If they do not enough mins and CO2 levels don’t drop back to
Green, they fall back into the guidance already on the poster to do it for longer.
Agree was missing call to action at 1250, and also clarified it’s <800 is good air etc.
The big one: Set of notes there that need to be represented somehow – key missing point is PEAK vs
SUSTAINED. Everyone currently uses display for PEAK – you risk pandemonium in classes if we create a call
to action every time, and as soon as CO2 levels rise. So I’m suggesting a 60 minute definition which we’ve
talked about before as the definition of SUSTAINED and also linking to a the impact of DWELL TIME. Need
to be realistic here between what they can reasonably do (e.g. at the end of each period) versus what would
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be too disruptive to implement (e.g. every 20 or 30 mins, 10 min reboot – that would be reality in lots of
schools if they based it on a shorter time).
On other points:
Fox out of room @ 2000 = yes we discussed or if mask in hand, but risk over emphasising this measure and
can’t students encouraged to abscond class (“that poster tells us it’s dangerous and we all need to GET OUT
NOW!”). Remember I’ve had schools shut down operations at 700ppm, freeze rooms because it’s 1000ppm,
3
put on masks at 1100ppm and others ignore 4000ppm. Lift importance of the simple actions being taken
rather than drastic action. “ASAP” was as strong as I thought we could be and communicates ‘consider
alternatives, take action’ as per our calculator etc.
Don’t think we need picture of CO2 monitor with the added words – stay device agnostic. Three colours
along the bottom match the 3 colours on the bottom of the Aranet exactly.
I have no evidence to back that ‘most classrooms will automatically be heated in term 3’ – so many factors
and designs at play (central boiler vs heat pumps without scheduling controls etc). We have lots of evidence
of heating starting when rooms are occupied followed by high CO2, and remembering those in the room
don’t always have full control over their heating. Didn’t want to say pre-heat as it needs to continue. How
much and how much more depends on LOTS of factors. Felt key point was to link it to “SO WINDOWS CAN
BE OPENED EARLIER”. A tough one.
Which option was asked – so far on votes in, version 2 as below hence my focus on markup.
1982
Note we’ll be locking this in for print on Monday – so close to perfect enough for a 5 year old (“Teacher, what does
sustained mean?”) is a good standard for us to seek.
Act
Information
Official
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4
Scott MacKenzie
Programme Director – Ventilation (COVID-19)
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Information
Official
the
under
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5
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Information
Official
the
under
Released
From: Jeremy Tuohy <[email address]>
Sent: Friday, 15 July 2022 7:06 pm
To: Robyn Phipps <[email address]>; Ian Longley <[email address]>; Tracey Jury
<[email address]>; Scott MacKenzie <[email address]>; Renelle Gronert
<Renel [email address]>; Mark Jermy <[email address]>; Mikael Boulic
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy <[email address]>
Cc: Jason Chen <[email address]>; Euan Russell <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
6
<[email address]>; Tracey Jury <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
My take 1.
The action actually needs to come in the green zone, to KEEP the air clean, so can the foxy little critter say, Fresh air,
lets keep it that way !
The fox and the Heat Sneak and Reboot are sort of linked so that it goes
1. Preheat
2. Less than 800, Great air keep it that way by …
3. Sneak the windows open a bit BUT…
4. < 1250, It is getting a bit orange
5. Reboot Get those windows really open
6. >2000, get that fox outa there! (have the fox disappearing out of the picture)
1982
Jeremy
From: Robyn Phipps <[email address]>
Act
Sent: Friday, 15 July 2022 5:47 pm
To: Ian Longley <[email address]>; Tracey Jury <[email address]>; Scott MacKenzie
<[email address]>; Renelle Gronert <[email address]>; Mark Jermy
<[email address]>; Mikael Boulic <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: Jason Chen <[email address]>; Euan Russell <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>; [email address]
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Information
My Nit picking take 1:
I’d like to see a call to action on the middle band. I’m still uncomfortable as 1250ppm.
Agree to replace briefly with 10 mins.
Official
Ideally there is a version of the poster for classrooms without a CO2 monitor.
The message is really … if people are present then open the windows a crack.
the
Robyn
From: Ian Longley <[email address]>
under
Date: Friday, 15 July 2022 at 5:16 PM
To: Tracey Jury <[email address]>, Scott MacKenzie
<[email address]>, Renelle Gronert <[email address]>, Robyn
Phipps <[email address]>, Mark Jermy <[email address]>, Mikael Boulic
<[email address]>, Jeremy Tuohy <[email address]>, Manfred Plagmann
<[email address]>, Perry Davy <[email address]>
Cc: Jason Chen <[email address]>, Euan Russell <[email address]>, Guy
Coulson <[email address]>, Ackley Aniebietabasi <[email address]>,
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Michelle Patience <[email address]>, [email address]
<[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hi Tracey
7
Good start!
I know this is tricky and everyone will nitpick, so I’ll start.
Any chance of adding an image of a CO2 monitor to make it abundantly clear that the ppm colour bands
relate to the monitor?
HEAT – I’m assuming most classrooms will automatically be heated in term 3, at least at the start. The
pertinent point is to start heating as early as possible and maybe crank it up a bit more than normal – can’t
offer a concise wording I’m afraid!
SNEAK – again, an important point is to do this as early as possible – ideally on entering the room
REBOOT – I know Scott may push back (
) but I think it’s important to indicate we’re talking around 5 - 10
minutes here, not 10 seconds. “Briefly” feels just a bit too vague to me.
Also having 800 ppm/green and HEAT in the same “column” might be misinterpreted that HEAT is a 1982
response to having 800 ppm. Any way of “disconnecting” them?
Hope that’s helpful!
Act
Ian
From: Tracey Jury <[email address]>
Sent: Friday, 15 July 2022 4:59 PM
To: Scott MacKenzie <[email address]>; Renelle Gronert
<Renel [email address]>; Ian Longley <[email address]>; Robyn Phipps
<[email address]>; Mark Jermy <[email address]>; Boulic, Mikael
<[email address]>; Jeremy Tuohy <[email address]>; Manfred Plagmann
<[email address]>; Perry Davy <[email address]> Information
Cc: Jason Chen <[email address]>; Euan Russell <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>; [email address]
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hello all,
Official
We have created a first draft of the poster that will be printed and distributed to all schools to sit alongside C02
monitors.
the
The designer has put together two versions (attached) and our comms team is split on their preferred versions. Both
need wording finessed, but would appreciate initial feedback on the concept as wel as any preference on the two
options over the weekend. We’ll then refine on Monday so that it can be finalised early next week.
under
Given such short deadlines, we won’t be making any significant changes to the design – instead, we’re looking to
refine wording etc.
Best regards,
Tracey
From: Scott MacKenzie <[email address]>
Released
Sent: Friday, 15 July 2022 12:04 PM
To: Renelle Gronert <[email address]>; Ian Longley <[email address]>; Robyn Phipps
<[email address]>; Mark Jermy <[email address]>; Boulic, Mikael
<[email address]>; Jeremy.Tuohy <[email address]>; Manfred Plagmann
<[email address]>; Perry Davy <[email address]>
Cc: Tracey Jury <[email address]>; Jason Chen <[email address]>; Euan Russell
<[email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
8
<[email address]>; Michelle Patience <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hi all – round robin certainly working this Friday!
The intent here was to ensure we were on point with regard to the three main points of focus – being heat, partially
open windows (without killing heat) and airing out the room regularly. Looking across all responses I and reading
that we have VTAG support for this. We now hand over to the comms extraordinaries to draw up and word it in a
way that makes sense, is simple and appeals to a 5-95 year old.
On a related front, and in confidence, the Ministry will be distributing +6000 Aranet CO2 monitors to schools at the
start of Term 3 (and another +1500 in reserve). This time, I’ve managed to have it so these are the PRO devices
going out, which can talk to a base station via radio frequency as we are doing in 40 of the 100 schools. Though we
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do not have a current intention to then network/capture data from them on mass, having the devices out there
means this becomes a more accessible option be it Ministry-led, school-led or research-led down the track. At the
same time we will be doing revisions to our current posters and providing version to go in the classrooms for six
Act
winter tips, how and when to use air cleaners, and a new one on how to respond to CO2 levels. All of these will
follow the same narrative for the ‘pamphlet’ being discussed below.
This is a massive and urgent undertaking that I’m in the middle of logistically organising now, and there are other
strands to it (for example, accelerating the Te Haratau fixed IEM device initiative as well).
I will summarise the below for our comms team, and thanks for giving us some confidence that we’re on track,
expect more to come out ‘shortly’.
Have a great weekend,
Information
Scott MacKenzie
Programme Director – Ventilation (COVID-19)
From: Renelle Gronert <[email address]>
Official
Sent: Friday, 15 July 2022 11:55 am
To: Ian Longley <[email address]>; Robyn Phipps <[email address]>; Mark Jermy
<[email address]>; Boulic, Mikael <[email address]>; Scott MacKenzie
the
<[email address]>; Jeremy.Tuohy <[email address]>; Manfred Plagmann
<[email address]>; Perry Davy <[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
under
‘Resupply of fresh air’ is often mentioned, Reboot was trying to appeal to the school lingo, flush will have comment
for sure…school kids context here
Many thanks - Kia ora rawa atu
Renelle Gronert | Senior Manager - School Design
Te Puna Hanganga, Matihiko | Infrastructure & Digital
DDI +6444637061 | Mobile 9(2)(a)
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Auckland Mt Eden Office
education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
We shape an education system that delivers equitable and excellent outcomes
9
From: Ian Longley <[email address]>
Sent: Friday, 15 July 2022 11:30 am
To: Robyn Phipps <[email address]>; Mark Jermy <[email address]>; Boulic, Mikael
<[email address]>; Scott MacKenzie <[email address]>; Jeremy.Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
FLUSH might not be taken seriously!
1982
I prefer REFRESH
Act
From: Robyn Phipps <[email address]>
Sent: Friday, 15 July 2022 11:27 AM
To: Mark Jermy <[email address]>; Boulic, Mikael <[email address]>; Ian Longley
<[email address]>; Scott MacKenzie <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
Information
<[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
I like FLUSH better than REBOOT – again more direct.
Apologies for multiple emails – working through the email chain backwards.
Official
R
the
From: Mark Jermy <[email address]>
Date: Friday, 15 July 2022 at 8:21 AM
To: Mikael Boulic <[email address]>, Ian Longley <[email address]>, Scott MacKenzie
<[email address]>, Robyn Phipps <[email address]>, Jeremy Tuohy
<[email address]>, Manfred Plagmann <[email address]>, Perry Davy
under
<[email address]>
Cc: [email address] <[email address]>, Jason Chen
<[email address]>, Euan Russell <[email address]>, Renel e Gronert
<[email address]>, Guy Coulson <[email address]>, Ackley Aniebietabasi
<[email address]>, Michelle Patience <[email address]>
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Hello all, it seems we are broadly in agreement that a 3 point poster for classrooms covering Heat, Sneak/Crack
Released
Open and Reboot/Flush is a good idea for getting the essential message direct to those who can implement it in
classrooms. I move that VTAG strongly recommends this message is disseminated as soon as possible and no later
than the beginning of Term 3 and that, if MoE agrees with our recommendation, we make a subgroup available to
work with MoE communications specialists to finalise the wording and graphics.
Kind regards,
Mark
10
Get Outlook for Android
From: Mikael Boulic <[email address]>
Sent: Thursday, July 14, 2022 2:56:33 PM
To: Mark Jermy <[email address]>; Ian Longley <[email address]>; Scott MacKenzie
<[email address]>; Robyn Phipps <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Perry Davy
<[email address]>
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
1982
Hi Mark, Ian and colleagues,
Act
We need it as simple as possible. We learnt that people are busy, so less text as possible.
1. Pre heat before class start and keep it at 18 C during class
2. Open windows as much as you feel ok. Even a 2 cm opening will help. (we should have the sticker “open
me” on the picture of the window)
3. Flush the classroom during breaks to start the next class with fresh air
Mik
Information
From: Mark Jermy <[email address]>
Official
Sent: Thursday, 14 July 2022 2:38 PM
To: Ian Longley <[email address]>; Scott MacKenzie <[email address]>; Robyn Phipps
<[email address]>; Jeremy Tuohy <[email address]>; Manfred Plagmann
the
<[email address]>; Mikael Boulic <[email address]>; Perry Davy <[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
under
Subject: Re: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Yes agreed heat, sneak, reboot covers all the main points in a simple way. I (very roughly) drafted a poster
at
https://vuw.sharepoint.com/:w:/r/sites/COL MoEIAQTechAdvisoryPanel/Shared%20Documents/Winter%
20ventilation%20advice/Brief%20points%20of%20advice%20for%20starting%20Term%203.docx?d=wde9b
869b977142739e2a53ea5b83c5df&csf=1&web=1&e=BwnShY
Released
Kind regards,
Mark
Prof. Mark Jermy
11
Dept. Mechanical Engineering
University of Canterbury, New Zealand
9(2)(a)
From: Ian Longley <[email address]>
Sent: Thursday, July 14, 2022 1:20 PM
To: Scott MacKenzie <[email address]>; Robyn Phipps <[email address]>; Jeremy
Tuohy <[email address]>; Manfred Plagmann <[email address]>; Mark Jermy
<[email address]>; Boulic, Mikael <[email address]>; Perry Davy <[email address]>
Cc: [email address] <[email address]>; Jason Chen
<[email address]>; Euan Russell <[email address]>; Renelle Gronert
<Renel [email address]>; Guy Coulson <[email address]>; Ackley Aniebietabasi
<[email address]>; Michelle Patience <[email address]>
1982
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
HEAT, SNEAK and REBOOT – in that order!
Act
From: Scott MacKenzie <[email address]>
Sent: Wednesday, 13 July 2022 6:34 PM
To: Robyn Phipps <[email address]>; Ian Longley <[email address]>; Jeremy Tuohy
<[email address]>; Manfred Plagmann <[email address]>; Mark Jermy
<[email address]>; Boulic, Mikael <[email address]>; Perry Davy <[email address]>
Cc: [email address]; Jason Chen <[email address]>; Euan Russell
<[email address]>; Renelle Gronert <[email address]>; Guy Coulson
<[email address]>; Ackley Aniebietabasi <[email address]>; Michelle Patience
<[email address]>
Information
Subject: RE: VTAG Advice: Most pertinent advice for teachers in a classroom (urgent)
Importance: High
Thanks all for the discussion today.
Late today we had it confirmed that we will be providing some direct information into classrooms to help remind
Official
teachers on the pertinent use of masking and ventilation, for the start of Term 3. Form TBC but think graphical, not
many words, maybe an A4 poster that can go on the door as you head in. Half masking, half ventilation but up to
wider team if other measures go on it too. I was hoping to defer this into next week’s VTAG but round-robin
the
feedback ASAP appreciated (sorry).
Our challenge is to pull our advice down to what we believe are the three more pertinent ventilation points for a
TEACHER (and other occupants of the room) to be mindful of. Attached are some current material, and we need to
focus on what the room occupants can control or moderate – for example, often teachers cannot control pre-
under
heat. We will still cover the full set of advice through other mediums. We want this poster to be assertive i.e. ‘just
tell us what to do’ advice that anyone can get – including young students.
My starter for ten (sticking with the sneak, heat and reboot theme yesterday with some tweaks), and these are the
CONCEPTS not the final wording:
1. Windows: Open it by a little when you can’t open it a lot, and close it when you have to. Sneak them open
whenever you can. Don’t default to full closed just because. If you can, fully open.
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2. Heating: Keep warm, and don’t make it cold just to make it fresh. If it’s cold, get it to 18 degrees before you
start sneaking windows open. Preheating, warm clothing, ongoing heating al fit within this. Nothing we do
should result in cold classrooms or students.
3. Refresh breaks: Reboot the room at least 4 times a day. A few minutes with everything wide open will blast
out the bugs but won’t blast out the heat. Airing out the room during breaks also fits into this. ‘4 times’ is
12
invented to keep it simple (i.e. our data suggests a 930am break would do the most good – but easier just to
have this happen regularly; once an hour to impactful on learning).
Trying to be very direct and nuanced in this – i.e. ‘three ventilation tips for classrooms that will help reduce COVID-
19 transmission this winter season’. Hence aiming for an easy catch-phrase that can be graphically represented like
sneak, heat and reboot; or keep it fresh, keep it warm and REBOOT.
But the key questions – do VTAG members agree these are the three themes we should be emphasising with the
occupants in direct control of the classroom through the school day? Are we overlooking other parts of our
ventilation guidance that are MORE beneficial to highlight than these?
Note I’ve left CO2 and air cleaners out as these are not a tool in all spaces. We might following this have a response-
style poster – i.e. one you stick on the door of a room we believe has higher risk due to activities or property factors
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that point to other more specific mitigations (i.e. This room has an air cleaner in it for a reason – turn it on FULL all
day!).
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All ideas and feedback welcomed!
Thanks again,
Scott MacKenzie
Programme Director – Ventilation (COVID-19)
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Dr Ian Longley
Principal Scientist - Air Quality
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Call me if you want to chat this through!
Tracey
Tracey Jury | Consultant | SweeneyVesty | www.sweeneyvesty.com
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Level 3, City Chambers, Cnr Johnston & Featherston Streets, Wellington 6011, New Zealand
Level 7, Tower 1, 205 Queen Street, Auckland 1010, New Zealand
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Document 11a: Attachment to internal review of poster email
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Document 12a: Attachment to email - next iteration of poster (V3)
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Scott MacKenzie
Programme Director – Ventilation (COVID-19)
From: Matt Huntington <[email address]>
Sent: Tuesday, 19 July 2022 9:30 am
To: Scott MacKenzie <[email address]>; Liz Anderson <[email address]>
Cc: Sam Fowler <[email address]>; Tracey Jury <[email address]>; Michelle Patience
<[email address]>; Karen Walfisch <[email address]>; Sonia Anglem
<[email address]>
Subject: RE: Ventilation posters for Term 3 pack....but sickness and absences abound....
Importance: High
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Hi Team
Question (1) – are we OK with this design approach?
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In general, I’m happy with the design approach. Couple of comments:
1. The fox is cute but need to test if there is any negative cultural connotation with foxes here in NZ? Maybe
better to be safe and go with a sheep or a sheep dog or something.
2. I don’t think we should use the word ‘sneak’ as it will make some uncomfortable. For example, I’m trying to
impart the idea of open and honest communication with my two boys. I know it’s meant in good fun but
humour is not always the best strategy since it is in the ‘eyes of the beholder’ if you will. Suggest we go with
CRACK if we want to be edgy (‘show us your crack!’) or just OPEN if we want to be safe.
3. I’m also not sold on ‘reboot’. Why not just REFRESH?
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4. Suggest taking out the word ‘magic’ and just say ‘using fresh air’. You could say something like the ‘power of
fresh air’ if you really needed a word. I don’t like ‘magic’ because it’s not magic, it’s science.
5. In general I think the wording should be as close as possible to the wording in our advice online and not
create new words now to be cute.
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Question (2) – are to more deeply consider things like which animal is best, translation etc as a priority over timing?
As above, maybe a sheep dog? They are ‘clever’ without the potential negative connotation of a fox.
the
Question (3) – who can give the final/formal go / no go on this design approach?
I think Sam Fowler and Helen Hurst. They may want to get OK from their respective Hautū but can just ask them
directly if that’s the case. under
Cheers
Matt
Matt Huntington | Manager, Engagement
Te Puna Hanganga, Matihiko | Infrastructure & Digital
DDI +6444638848 | Mobile 9(2)(a)
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From: Scott MacKenzie <[email address]>
Sent: Monday, 18 July 2022 5:26 pm
To: Liz Anderson <[email address]>; Matt Huntington <[email address]>
Cc: Sam Fowler <[email address]>; Tracey Jury <[email address]>; Michelle Patience
<[email address]>; Karen Walfisch <[email address]>; Sonia Anglem
<[email address]>
Subject: Ventilation posters for Term 3 pack....but sickness and absences abound....
Importance: High
Hi Liz,
The SweenyVesty team have worked with us to come up with the attached, and are working through other
deliverables this week for the Term3 distribution of CO2 monitors (and now also air cleaners) to schools. Below is
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an outline of the components within this pack, give or take. Michelle is off sick, Matt’s wider team equally
pressured, Helen S away hence wanting to get some ‘OK’ on the general layout/approach here from ‘central
comms’.
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Of the below, all of which goes into a printed pack to schools along with actual +CO2 monitors – letters, setup guides
etc are fairly standard Ministry-letter-type documents. The two ‘edgy’ ones are the new CO2 poster (attached) to
go in classrooms on the wall right beside a monitor; and then a similar one to go right beside an air cleaner saying
how to use it. As our current dilemma is limited appreciation and application in classrooms of the guidance, the
brief was make these attractive to kids and keep the call to action simple. No use sending out more of these
devices, if no one is using them properly.
Why a fox (and not a kiwi or a kea etc)? The short answer – when you design a poster starting last Thursday, to go
into print tomorrow, it’s what fitted the brief and timeframe the best. And at this stage, no translated versions.
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Question (1) – are we OK with this design approach?
Question (2) – are to more deeply consider things like which animal is best, translation etc as a priority over timing?
Question (3) – who can give the final/formal go / no go on this design approach?
My push here is to get this pack and the devices out ASAP from the start of Term 3, which denotes Blue Star printing
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from Wednesday this week.
Direction/thoughts/process?
the
Scott MacKenzie | Programme Director – Ventilation (COVID-19)
Te Puna Hanganga, Matihiko | Infrastructure & Digital
Mobile 9(2)(a)
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National Office 1 The Terrace
education.govt.nz
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Document 14b: Attachment to the email to relevant government agencies - poster V3
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actions teachers and students can/should take when working with CO2 monitors. Though the advice for this is well
worked through and has been published online for 6+ months, actual adoption is currently highly variable. So with
this distribution we are providing all schools with printed A4 posters to go on the wall beside each monitor. A
similar approach will then also be used for the appropriate use of air cleaners.
The actual messaging has been worked through with our Ventilation Technical Advisory Group (VTAG) which
includes you Jeremy (thanks).
We’re not seeking feedback on the poster layout, if it’s a fox or a kiwi or a sheepdog, or if this is the right advice for
schools (confirmed).
The term ‘crack’ (versus Jeremy ‘sneak’) I expect will go through some more iterations before being finalised.
So question here is if we put this out, that it isn’t then creating a rub with something else in the works that we aren’t
aware of?
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Thoughts/comments?
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Scott MacKenzie | Programme Director – Ventilation (COVID-19)
Te Puna Hanganga, Matihiko | Infrastructure & Digital
Mobile 9(2)(a)
National Office 1 The Terrace
education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
We shape an education system that delivers equitable and excellent outcomes
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Document 15a: Attachment to email - poster V6 option 1
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Document 15b: Attachment to email - poster V6 option 2
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Cc: Tracey Jury <[email address]>; Michelle Patience <[email address]>
Subject: RE: Quick update re ventilation posters
Group think team, how about this?
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From: Paul Fenton <[email address]>
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Sent: Tuesday, 19 July 2022 4:28 pm
To: Scott MacKenzie <[email address]>; Matt Huntington
<[email address]>; Sam Fowler <[email address]>
Cc: Tracey Jury <[email address]>; Michelle Patience <[email address]>
Subject: RE: Quick update re ventilation posters
Thanks Scott.
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Document 17a: Attachment to email - poster V7
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