By email
Shed 39, 2 Fryatt Quay
Pipitea, Wellington 6011
PO Box 11646
26 November 2019
Manners Street
Wellington 6142
T 04 384 5708
File Ref: OIAP-7-13329
F 04 385 6960
www.gw.govt.nz
Tony Randle
[FYI request #11296 email]
Dear Mr Randle
Request for information OIA 2019-349
I refer to your email dated 29 October 2019 which was received by Greater Wellington Regional
Council’s (GWRC) on 29 October 2019. You have requested the following information
following GWRC’s response to your request for information OIA 2019-325:
“If the GWRC is unable to provide the individual line-by-line WBS Code costs for PTOM
bus and train units as outlined in the budget spreadsheets, then can the GWRC please
still provide the total cost per PTOM unit as outlined in the 2018/19 and 2019/20 Annual
Plan and Farebox Recovery Ratio calculation spreadsheets ?
A) Can the following be provided from the 2018/19 Long Term Rates spreadsheets for
sheet covering the FY18 - FY27 (https://fyi.org.nz/request/7104-request-for-the-
detailed-transport-rate-calculations-outlined-in-the-gwrc-2018-19-annual-
plan#incoming-26104):
A1) Total of the "TOTAL OPERATING EXPENDITURE" for the Ferry Contract WBS
Codes amounts being the total of the Ferry-Contract + Ferry-Inflation
A2) Total of the "TOTAL OPERATING EXPENDITURE" for each bus unit (1 to 18)
WBS Codes amounts being the total of the Unit Base Service Fee + Indexation Payment
+ Special Event Services Fee + Performance incentives
A3) The total cost of the all the FINANCE LEASE ADJUSTMENT amounts for all bus
units where this is a cost component
A4) Total of the "TOTAL OPERATING EXPENDITURE" for the Rail Contract WBS
Codes amounts being the total of the Rail Contract - Passenger Services Fee + Rail
Contract - Special Events Fee + Rail Contract - Alternative Transport Unplanned Fee
+ Rail Contract - Punctuality Deduction + Rail Contract - Reliability Deductions + Rail
Contract - Customer Satisfaction Payment + Rail Contract - Passenger Performance
Payment
A5) The cost of W.564/8282/10 Rail Contract - Vehicle Service Fee
RESPONSE TO OIA 2019-349 TONY RANDLE
B) Can the following be provided from the 2018/19 Farebox Recovery Ratio calculation
spreadsheet (https://fyi.org.nz/request/7152-request-for-fare-review-information-
under-the-long-term-plan#incoming-24514):
B1) Total of the "Current Year Inflated" for the Ferry Contract WBS Codes amounts
being the total of the Ferry-Contract + Ferry-Inflation
B2) Total of the "Current Year Inflated" for each bus unit (1 to 18) WBS amounts Codes
being the total of the Unit Base Service Fee + Indexation Payment + Special Event
Services Fee + Performance incentives
B3) The cost of W.560/1817/01 DAU outcome - Bus contracts
B4) Total of the "Current Year Inflated" amounts for the Rail Contract WBS Codes
amounts being the total of the Rail Contract - Passenger Services Fee + Rail Contract -
Special Events Fee + Rail Contract - Alternative Transport Unplanned Fee + Rail
Contract - Punctuality Deduction + Rail Contract - Reliability Deductions + Rail
Contract - Customer Satisfaction Payment + Rail Contract - Passenger Performance
Payment
B5) The cost of W.564/8282/10 Rail Contract - Vehicle Service Fee
C) Can the following be provided from the 2019/20 2019/20 Transport Rates
spreadsheets for sheet (https://fyi.org.nz/request/9496-request-for-the-detailed-
transport-rate-calculations-outlined-in-the-gwrc-2019-20-annual-plan#incoming-
33991):
C1) Total of the "TOTAL OPERATING EXPENDITURE" for the Ferry Contract WBS
Codes amounts being the total of the Ferry-Contract + Ferry-Inflation
C2) Total of the "TOTAL OPERATING EXPENDITURE" for each bus unit (1 to 18)
WBS Codes amounts being the total of the Unit Base Service Fee + Indexation Payment
+ Special Event Services Fee + Performance abatements + Performance incentives
C3) Total of the "TOTAL OPERATING EXPENDITURE" for the Rail Contract WBS
Codes amounts being the total of the Rail Contract - Passenger Services Fee + Rail
Contract - Special Events Fee + Rail Contract - Alternative Transport Unplanned Fee
+ Rail Contract - Punctuality Deduction + Rail Contract - Reliability Deductions + Rail
Contract - Customer Satisfaction Payment + Rail Contract - Passenger Performance
Payment
C4) The cost of W.564/8282/10 Rail Contract - Vehicle Service Fee
D) Can the following be provided from the 2019/20 Farebox Recovery Ratio calculation
spreadsheet (https://fyi.org.nz/request/9727-second-request-for-fare-review-
information-under-the-2019-20-annual-plan#incoming-33280):
D1) Total of the "Current Year Inflated" for the Ferry Contract WBS Codes amounts
being the total of the Ferry-Contract + Ferry-Inflation
RESPONSE TO OIA 2019-349 TONY RANDLE
PAGE 2 OF 5
D2) Total of the "Current Year Inflated" for each bus unit (1 to 18) WBS amounts Codes
being the total of the Unit Base Service Fee + Indexation Payment + Special Event
Services Fee + Performance incentives
D3) Total of the "Current Year Inflated" amounts for the Rail Contract WBS Codes
amounts being the total of the Rail Contract - Passenger Services Fee + Rail Contract -
Special Events Fee + Rail Contract - Alternative Transport Unplanned Fee + Rail
Contract - Punctuality Deduction + Rail Contract - Reliability Deductions + Rail
Contract - Customer Satisfaction Payment + Rail Contract - Passenger Performance
Payment
D4) The total of W.564/2102/32 Rail Contract - FIM Adjustment
D5) The total of W.564/2102/32 Rail Contract - Locomotive Hire
D6) The total of W.564/2110/4 Rail - Network Performance Fees
D7) The total of W.560/8200/7 Rail Contract - Fleet Availability Payment
D8) The cost of W.564/8282/10 Rail Contract - Vehicle Service Fee”
In your email dated 31 October 2019, you have further clarified your request for information as
follows:
“Please note that my response does NOT constitute a further information request under
LGOIMA. In fact I am really asking for less information than I originally requested.
The information I requested has NOT changed from my original request. I have simply
clarified that I am happy to receive the total costs given the GWRC refusal to provide
the line by line detailed costs. I do so in an effort to still obtain the information I still
seek but in a way that enables to GWRC to protect the information it wishes to withhold.”
GWRC’s response follows:
Attachment 1 provides the projections of total operating expenditures for bus, ferry and rail units
and finance lease adjustments for 2018/19 to 2027/28, as contained in the sources of the redacted
spreadsheets we have provided to your following requests for information:
OIA 2018-014
https://fyi.org.nz/request/7152-request-for-fare-review-information-under-the-
long-term-plan#incoming-24514
OIA 2019-073
https://fyi.org.nz/request/9727-second-request-for-fare-review-information-
under-the-2019-20-annual-plan#incoming-33280
OIA 2018-096
https://fyi.org.nz/request/7104-request-for-the-detailed-transport-rate-
calculations-outlined-in-the-gwrc-2018-19-annual-plan#incoming-26104
We have yet to process the information contained in the redacted spreadsheet provided to you
as part of our response to your request referenced OIA 2019-026 (
https://fyi.org.nz/request/9496-
request-for-the-detailed-transport-rate-calculations-outlined-in-the-gwrc-2019-20-annual-
plan#incoming-33991), and will provide you with the information as soon as practicable.
RESPONSE TO OIA 2019-349 TONY RANDLE
PAGE 3 OF 5
The financial lease adjustment information that you have requested under line item A3) is
already contained in column ‘k’ of the spreadsheet provided to you in response to your OIA
2018-096. The information for individual cost items that you have requested under the line items
D4) and D5) are included in the total rail unit cost.
The bus unit costs include Base Service Fee, Indexation Payment, Special Event Services Fee
and Performance Incentives.
The total amounts for rail unit include Passenger Services Fee, Special Events Fee, Alternative
Transport Unplanned Fee, Punctuality and Reliability Deductions, Customer Satisfaction
Payment, Passenger Performance Payment, FIM Adjustment (where applicable), Locomotive
Hire, Fleet Availability Payment (where applicable), Vehicle Service Fee and Contract Payment
(where applicable).
Please note that where a WBS code or a cost item is missing in a spreadsheet, that item had
either become obsolete (i.e. no longer in use) or not budgeted for, and hence not included.
Therefore absence of a cost item in a spreadsheet does not mean the information is incomplete.
The information for individual cost items that you have requested under the following line
numbers cannot be released. This information has been withheld in accordance with sections
7(2)(b)(i), 7(2)(b)(ii) and 7(2)(h) of the Local Government Official Information and Meetings
Act 1987 (the Act) on the ground that releasing the requested information would be likely
unreasonably to prejudice the commercial position of the operators who are the subject of
the information and would be likely to unduly undermine GWRC’s ability to carry out
negotiations without prejudice or disadvantage for future procurements.
A5), B5) C4) and D8) The cost of W.564/8282/10 Rail Contract - Vehicle Service Fee –
this item is part of the rail contract and hence the values are included in the rail totals.
B3) The cost of W.560/1817/01 DAU outcome - Bus contracts – this is a one-off cost part
of the spending under the bus tender process.
D4) The total of W.564/2102/32 Rail Contract - FIM Adjustment – this information is
subject to an obligation of confidence under the current partnering contracts and cannot
be released. Wehere applicable, FIM payments are included in the total contract costs.
D6) The total of W.564/2110/4 Rail - Network Performance Fees – this information is
subject to an obligation of confidence under the current network agreement and cannot
be released.
Please also note that the values contained in Attachment 1 for the years 2018 to 2020 are not
current. Therefore, GWRC does not accept any responsibility or liability for any action taken or
omission made as a result of reliance placed on the information contained in the attached
spreadsheet.
RESPONSE TO OIA 2019-349 TONY RANDLE
PAGE 4 OF 5
We have considered whether the public interest in the requested information outweighs
GWRC’s need to withhold certain aspects of the requested information. As a result, we do not
consider that the public interest outweighs GWRC’s reason for withholding parts of the
document under the grounds identified above.
If you have any concerns with the decision(s) referred to in this letter, you have the right to
request an investigation and review by the Ombudsman under section 27(3) of the Act.
Yours sincerely
Greg Pollock
General Manager, Public Transport
RESPONSE TO OIA 2019-349 TONY RANDLE
PAGE 5 OF 5