Kia ora Cody

When the scope of a LGOIMA covers emails, the Official Information team will contact the staff involved and ask them to supply the emails required. When the emails are historic, are in email accounts of former staff members or cover a very vast amount of people, we can engage an EDiscovery process through the Council's cybersecurity team. However, this can only be done by delegated authority of Official Information Advisors or the Head of the Legal unit.

Kind regards
Ella

Ella Sullivan
Official Information Advisor
Office of the Mayor and Chief Executive

-----Original Message-----
From: Cody C <[FOI #26245 email]>
Sent: Wednesday, March 27, 2024 6:44 AM
To: Official Information <[email address]>
Subject: Official Information request - eDiscovery processes

[You don't often get email from [FOI #26245 email]. Learn why this is important at https://aka.ms/LearnAboutSenderIdentific... ]

Dear Christchurch City Council,

Please supply the eDiscovery process used for fulfilling LGOIMA requests where the scope covers emails.

Yours faithfully,

Cody C

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This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #26245 email]

Is [Christchurch City Council request email] the wrong address for Official Information requests to Christchurch City Council? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
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If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

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This electronic email and any files transmitted with it are intended solely for the use of the individual or entity to whom they are addressed.
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If you are not the correct recipient of this email please advise the sender and delete the email.

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Hi Cody

Staff and elected members are aware of their obligations under the LGOIMA. To conceal or intentionally exclude relevant information would be in breach of these obligations.

It is not realistic for Official Information staff to collate every item of information on their own, particularly when they may not have a strong understanding of the topic. Therefore we rely on staff and elected members to provide the relevant information as per their obligations. The Official Information Team works closely with staff and elected members on requests to ensure the understand what is required of them under the LGOIMA and they have support to provide any relevant information requested so it can be assessed.

Kind regards
Ella

-----Original Message-----
From: Cody C <[FYI request #26245 email]>
Sent: Wednesday, March 27, 2024 9:45 AM
To: Official Information <[email address]>
Subject: RE: Official Information request - eDiscovery processes, 1070245

[You don't often get email from [FYI request #26245 email]. Learn why this is important at https://aka.ms/LearnAboutSenderIdentific... ]

Dear Ella,

Could this not introduce the possibility that a staffer / Elected Member may deliberately conceal, or accidentally miss, emails that would otherwise have been required to be disclosed pursuant to an Act?

Yours sincerely,

Cody C

-----Original Message-----

Kia ora Cody

When the scope of a LGOIMA covers emails, the Official Information team will contact the staff involved and ask them to supply the emails required. When the emails are historic, are in email accounts of former staff members or cover a very vast amount of people, we can engage an EDiscovery process through the Council's cybersecurity team. However, this can only be done by delegated authority of Official Information Advisors or the Head of the Legal unit.

Kind regards
Ella

Ella Sullivan
Official Information Advisor
Office of the Mayor and Chief Executive

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FYI request #26245 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

This electronic email and any files transmitted with it are intended solely for the use of the individual or entity to whom they are addressed.
The views expressed in this message are those of the individual sender and may not necessarily reflect the views of the Christchurch City Council.
If you are not the correct recipient of this email please advise the sender and delete the email.

[Christchurch City Council logo]<https://ccc.govt.nz/>

hide quoted sections