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Plans for archiving Ministerial communications on personal devices

Matthew Whitehead made this Official Information request to Department of the Prime Minister and Cabinet

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From: Matthew Whitehead

Dear Department of the Prime Minister and Cabinet,

For context, recently some advice to a minister was released implying only communications on ministerial devices are subject to the OIA or need archiving for such requests.

As the guidance is very clear that communications on personal devices are presumed to be subject to the OIA until Ministers demonstrate that they are not, what future plans and current systems do DPMC and Cabinet currently have in place under the current government to ensure Ministerial or potentially Ministerial communications on private devices and accounts are properly auditable for official requests? And is the prime minister confident that ministerial communications executed on private devices and accounts are being declared, captured, and archived appropriately when they inevitably happen by accident or not?

I am a New Zealand citizen currently residing in New Zealand.

Yours faithfully,

Matthew Whitehead

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From: Information [DPMC]
Department of the Prime Minister and Cabinet

Tēnā koe, 

 

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7. file:///tmp/Signature_files/filelist.xml
8. file:///tmp/Signature_files/editdata.mso
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10. file:///tmp/Signature_files/colorschememapping.xml

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From: Information [DPMC]
Department of the Prime Minister and Cabinet

[UNCLASSIFIED]
Kia ora,

Thank you for your request under the Official Information Act 1982 (OIA) received on 16 March 2024, copied below. We will respond to your request within the statutory timeframes set out in the Act. If we are unable to meet these timeframes we will notify you.

Your request will be managed by the Ministerial Services team within DPMC. If you have any queries, please feel free to contact us at [DPMC request email].

DPMC may publish the response to your OIA request. If we publish the response your personal information, including your name and contact details, will be removed.

Ngā mihi,

Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet

E [DPMC request email]

The information contained in this email message is for the attention of the intended recipient only and is not necessarily the official view or communication of the Department of the Prime Minister and Cabinet. If you are not the intended recipient you must not disclose, copy or distribute this message or the information in it. If you have received this message in error, please destroy the email and notify the sender immediately.

-----Original Message-----
From: Matthew Whitehead <[FOI #26107 email]>
Sent: Saturday, March 16, 2024 7:39 AM
To: Information [DPMC] <[DPMC request email]>
Subject: Official Information request - Plans for archiving Ministerial communications on personal devices

Dear Department of the Prime Minister and Cabinet,

For context, recently some advice to a minister was released implying only communications on ministerial devices are subject to the OIA or need archiving for such requests.

As the guidance is very clear that communications on personal devices are presumed to be subject to the OIA until Ministers demonstrate that they are not, what future plans and current systems do DPMC and Cabinet currently have in place under the current government to ensure Ministerial or potentially Ministerial communications on private devices and accounts are properly auditable for official requests? And is the prime minister confident that ministerial communications executed on private devices and accounts are being declared, captured, and archived appropriately when they inevitably happen by accident or not?

I am a New Zealand citizen currently residing in New Zealand.

Yours faithfully,

Matthew Whitehead

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________________________________

The information contained in this email message is for the attention of the intended recipient only and is not necessarily the official view or communication of the Department of the Prime Minister and Cabinet. If you are not the intended recipient you must not disclose, copy or distribute this message or the information in it. If you have received this message in error, please destroy the email and notify the sender immediately.

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From: Information [DPMC]
Department of the Prime Minister and Cabinet


Attachment image002.png
24K Download

Attachment Whitehead transfer and extension letter.pdf
147K Download View as HTML


[UNCLASSIFIED]

Kia ora,

 

Please see the attached letter regarding your recent OIA request.

 

Ngā mihi,

 

Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
E    [1][DPMC request email]
 
 
The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

 

Link: [2]File-List
Link: [3]Edit-Time-Data
Link: [4]themeData
Link: [5]colorSchemeMapping

--------------------------------------------------------------------------

The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

Link: [6]File-List
Link: [7]Edit-Time-Data
Link: [8]themeData
Link: [9]colorSchemeMapping

--------------------------------------------------------------------------

The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

References

Visible links
1. mailto:[DPMC request email]
2. file:///tmp/Signature_files/filelist.xml
3. file:///tmp/Signature_files/editdata.mso
4. file:///tmp/Signature_files/themedata.thmx
5. file:///tmp/Signature_files/colorschememapping.xml
6. file:///tmp/Signature_files/filelist.xml
7. file:///tmp/Signature_files/editdata.mso
8. file:///tmp/Signature_files/themedata.thmx
9. file:///tmp/Signature_files/colorschememapping.xml

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From: Sarah Boyle


Attachment MOIA Reply PMO OIA XXX OIA 2023 24 0785 Whitehead Plans for archiving Ministerial communications on personal devices Matthew Whitehead 4874382.1 002.docx
309K Download View as HTML


 

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From: MaSS info


Attachment image001.png
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Attachment image002.png
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Attachment OIA 2324 0891 response.pdf
123K Download View as HTML

Attachment Appendix one.pdf
255K Download View as HTML


Kia ora Matthew

 

Please find attached a response to your OIA request dated 19 March 2024
(part one of which was transferred from the Department of Prime Minister
and Cabinet to the Department of Internal Affairs on 18 April 2024).

 

Ngā mihi  

 

Ministerial Services

Te Haumi | Enterprise Partnerships

Te Tari Taiwhenua | Department of Internal Affairs

45 Pipitea Street | PO Box 805, Wellington 6140, New Zealand

[1]www.dia.govt.nz

 

[2]Logo-test

 

 

References

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